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Frequently Asked Questions:
Private Facilities Rental

Site Visits


Please note that site visits of our event space by outside vendors, planners, and other representatives must be arranged in advance with a museum events representative. We appreciate your cooperation in scheduling an appointment to ensure a seamless experience.

Please contact events@aspenartmuseum.org for information on availability.

What is the event space capacity?


Seated Dinner
Summer: 100
Winter: 85

Standing Reception: 250

Does the museum have catering fees?


Outside catering requires prior museum approval and will incur an additional $2,500 fee to the rental cost.

Can I bring my own alcohol?


Aspen Art Museum holds a full liquor license, and therefore all alcohol must be purchased through the museum.

What time can we begin our event setup?


Event setup may begin two (2) hours prior to the event start time.

Due to Aspen’s local noise ordinance, we recommend that events conclude by 9 PM. Vendor load-out must be completed by 10 PM.

Is parking available for guests?


Limited parking spaces are available around the museum.

The Aspen Parking Garage is at 427 Rio Grande Pl, Aspen, CO, 81611.

If you require valet for your event, the museum has a preferred list of valet services.

What are the 2023/2024 private facility rental fees?


Private Facility Rental*:
Monday–Thursday: $20,000
Friday–Sunday: $25,000

Ceremonial Events:
Monday–Thursday: $30,000
Friday–Sunday: $35,000

*Non-profit rates may be offered upon request, subject to availability.

PLEASE NOTE:
● Due to the high volume of event requests, we require a signed contract, a full private facility rental payment, and credit card on file to hold the date on our calendar.
● Additional gallery access/private tours (upon availability) for an additional fee.

What is included in the private facilities rental fee?


The facility rental fee covers up to four (4) hours of a privately hosted event, including security, and the following:
● One (1) site visit with the Aspen Art Museum events team
● Two (2) meetings with the Aspen Art Museum caterer
● One (1) Contract negotiation/revision
● One (1) floor plan
Please note that there is an administrative fee of $1,000 for event planning by AAM staff that exceeds what is listed above.

Do you host corporate events?


Corporate events require Business Council Membership. Business Council Members. A Business Council Membership offers various benefits, including discounts on private facilities rentals.

What other fees should I expect?



● Full Day Buyout: For setup that requires more than 2 hours prior to the event start time, an additional purchase of a full day buyout of the Level 3 event space ($5,000) will be required.
● AAM Staff Setup and Strike Fee: $1,000.
● Security Fees: 1 security guard per every 50 guests is required for private facility rentals, at the expense of the contracting group.
● Outside Catering: $2,500 flat fee (caterer must be approved by AAM).
● Empty Event Space (no café furniture): Additional fee of $3,500 for removal and storage of AAM café furniture in off-site location.